Manual Re-Keying
Teams copy fields and tables from incoming files into downstream systems by hand.
Document Processing
Turn Incoming Documents Into Structured Data Without Re-Keying Every Field.
Vivitec builds document-processing workflows that extract required fields and tables, apply validation rules, and route exceptions for review before data moves downstream.
The manual processing problem
Important data still arrives in documents built for people to read.
Invoices, forms, reports, and other files often have to be opened, interpreted, and re-keyed before another system can use the information. The work is repetitive, error-prone, and difficult to scale consistently.
Inconsistent Output
Different layouts, missing fields, and interpretation choices create variation that downstream processes must absorb.
Data Trapped in Files
Useful information cannot drive reporting or workflows until it is converted into a dependable structure.
How the workflow changes
Receive, extract, validate, and deliver in one flow.
The pipeline collects documents from an approved source, extracts the required fields and tables, applies defined validation rules, and flags exceptions for review before structured data moves downstream. It runs within the environment and access controls established for the workflow.
01
Receive
Collect supported documents from an inbox, folder, upload, or connected system.
02
Extract
Identify the required text, fields, and tables across the document formats in scope.
03
Validate
Apply business rules and confidence thresholds, then route exceptions for human review.
04
Deliver
Write approved structured data to the destination system, database, or reporting workflow.
Review the document flow
See What Can Be Automated Safely
Start with a representative document set, the fields your downstream system needs, and the exceptions that require human judgment.